**One Mission: Justice with Dignity and Speed**LOCATION:
102 W BROADWAY SUITE 203, MONTESANO, WA 98563
MONDAY-FRIDAY (CLOSED ON MAJOR HOLIDAYS) 8 AM-5 PM
CLOSED DURING THE LUNCH HOUR 12 pm-1 pm
for the Clerk’s Office
Judge Edwards as to the COVID-19 pandemic and the
precautions we are taking once we begin jury trials in
If you are asking to be excused, IT NEEDS TO BE
COVID RELATED. please call 360-249-3842 ext 1818.
number, and the COVID-19 reason as to why. Again,
we are asking that you only call to be excused for one
of the COVID-19 reasons stated in the letter.
If you are requesting to be excused for other
reasons, let's wait until you receive the actual
summons with a day and time to report. That will be in
the form of a small postcard.
Please be patient as there were over 4,000 letters
sent out and we are receiving a high volume of calls.
~Kym Foster, Grays Harbor Clerk
The County Clerk
The County Clerk is one of several independent, elected officials provided by the Washington State Constitution, with specific and special duties assigned by statute, local and state court rules. The position of County Clerk is best characterized as the administrative and financial officer of the Superior Court. The purpose of the office of County Clerk is to ensure the separation of powers among the three branches of government by preserving the integrity of the judiciary. Those three branches are Executive, Judicial, and Legislative. This purpose is accomplished in three ways.
By being independent of the judicial branch, the Clerk protects the judiciary from the appearance of impropriety or unfairness in the setting of cases, implementation of orders, or investment of funds.
The Clerk is located in the Executive Branch of government and provides the avenue for external oversight of the judiciary without legislative or executive branch interference with its actions, integrity, or independence.
As an independently elected official, the Clerk preserves for the public unfettered access to a fair, accurate, and independently established record of the opinions, decisions, and judgments of the court.
Specific functions of the County Clerk include:
The administrator of court records and exhibits: All documents presented in a superior court cause of action must be received and processed by the Clerk. The processing of court documents involves record classification, assignment of cause number, computerized rocketing, and manual filing of hard copy records. Records must be maintained, retained, and purged in accordance with statutory time constraints, and required archival standards.
Financial Officer for the Courts: As the court's agent, the Clerk collects statutory fees, fines, trust funds, and support funds; she maintains a trust account for monies received; she has established an accounting system for receipting and disbursing monies ordered by the court, and the Clerk further provides an investment plan for monies held. The collection, accounting, and investment of court monies are done to ensure that the interests of the public and the county are secured.
Quasi-judicial Officer: For the issuance of writs, subpoenas, and other court-related orders, the Clerk serves a quasi-judicial function (to exercise discretion of judicial nature.)
Duties: Review court documents for possible errors; perform acts required by law; issue letters testamentary; warrants (civil and criminal), and writs of execution, garnishment, attachments, restitution, and orders of sale.
Ex Officio Clerk of the Court: Under the Constitution of the State of Washington, the Clerk has the title of Ex officio clerk of the court. This requires the Clerk's presence at all court sessions for the purpose of receiving and recording court documents and exhibits, and to establish an independent record of court proceedings for the public.
Justice System Administrator: In this role, the Clerk identifies and articulates the changing needs of the court record processing, of the storage, retrieval and disposal of documents, records and exhibits; and of the collection, accounting and investment of court monies to ensure that the interests of the public and the county are secured.
Departmental Administrator: As the administrator of a county department, the Clerk has the responsibility to establish office policies, budgets, and procedures in accordance with the established guidelines and policies of the Board of County Commissioners.
Accuracy and Efficiency
Operations and Workload